The current economic climate compels us to travel more and more to win new markets and new clients and business trips have now a predominent place, even in VSEs and SMEs. To have a mobile workforce reflects energy and dynamism but it can also quickly lead to an accumulation of expense reports and uncontrolled spending. Via a fluent and user-friendly interface, the module oHRis Expense Reports gives you the opportunity to automate and ease the process, to harmonize and share the rules for travel expenses within your company thanks to a highly configurable and adaptable system ; you lessen expenses and waste of time !
Put an end to the baffling expense reports management !
Reduce your costs and the risks of error ! oHRis Expense Reports allows you to quickly, clearly and stricty control your collaborators’ expense claims, to identify potential overuses and and reduce unnecessary costs ! Save time and money and increase the reliability of the process !
Optimise the management of your expense reports with oHRis
Easy, user-friendly and accessible !
Your collaborators declare their business expenses, whatever it may be and wherever they can be, in just a few clicks thanks to an ergonomic and simplified application !
Highly configurable :
Multi-company, multi-language, multi-currency, multi-accounting plan, regardless your organization, nothing resists to oHRis Expense Reports. Each type of expense (hotel, road costs, transportation, restaurant, etc…), the dematerialised management or not of your receipts, the single or multiple validation of expense reports, the management of the ceilings and alerts ; all these items are fully configurable!
In real time !
Follow in real time the progress of your expenses and receipts validation, of your expense claims and refunds. Whether you are employee, manager or business leader, oHRis Expense Reports offers you all the necessary functions to effectively manage your expense reports wherever you are !
Powerful reporting and export tools
Export data in the needed format, control expenses more efficently, identify overuses at a glance, monitor the progress of business expenses per employee or per staff thanks to clear and precise reporting tools !
With oHRis Expense Reports, you avoid numerous and tedious data re-entry ; you send automatically the expenses to your accounting software and the amounts to be repaid to your payroll software !
oHRis Expense Reports during your business trips :
Whether you are user or manager, oHRis Expense Reports follows you during your business trips :
No need to configure or download any application from an « App store » ; you avoid a rush of requests for assistance to your computer service
100% of the PC/Mac functions are available from your mobile phone while you are in business trip, there is no need to compromise about the functionalities
You can enter your expenses in real time and capture your receipts thanks to the camera of your smartphone in just one click
Validate and monitor the repayment of your expense reports anywhere at any time !
The employee :
- He enters his expenses progressively and applies for reimbursement from his computer, tablet or smartphone. Requests and repayments validation become quick and simple
- He can scan, take pictures or transmit a hard copy of supporting documents according to the implemented settings
- He is informed of the ceilings and of the repayment rules and so is accompanied throughout his request. As the control is instantly done, errors become extremly rare, avoiding returns to the employee and too long processing times
- He can monitor the validation process of his expense claims in real time
- He is informed by e-mail in case of validation, refusal or request for further information concerning his expense claims.
The manager :
- He can use all the employee profile’s functionalities for himself,
- He is informed in real time of his staff’s new repayment claims that he can process from his computer or smartphone. This way, he can validate the adequacy of the expense before the account processing
- He monitors the expense reports and manage budgets per employee, per staff, per project, or per client
- He has access to a complete reporting in various formats (Excel and PDF).
The accountant :
- He configures once and for all the management rules, the nature of expenses, accounting accounts, currencies, VAT management, ceilings, alerts and notifications
- He controls, validates and eventually rejects non-conforming expense reports or receipts
- He exports accounting entries to the accounting software or sents them to the accounting firm in 1 click
- He exports information about the repayments made to the payroll software and sends transfer orders in SEPA format
- As reliability is increased and data automatically exported, data re-entry is no more needed and he can free up time for other tasks
- The expense reports management process is simplified thanks to the disappearance of « paper » expense reports
He is alerted in case of abuses, incoherence, non-compliance of the implemented repayment rules ; the expenditure control becomes stricter but easier !